Activity Report - Shifton Help

View a day-by-day breakdown of employee activity hours across projects and activity types.

What Is This?

The Activity Report provides a detailed grid showing how much time each employee spent on specific activities, broken down by day. Each row represents an employee-activity-project combination, with columns for individual dates and a total. This report helps managers understand how labor hours are distributed across different tasks and projects.

Prerequisites

#	Prerequisite	Details
1	Activity feature active	Activities must be configured and assigned to employees.
2	Completed activities	Activity data appears after employees have worked on assigned activities.
3	Manager, Admin, or Owner role	Full access requires elevated permissions.

Step-by-Step Instructions

Accessing the Report

Step	Action	Expected Result
1	Navigate to Reports from the left sidebar.	The Reports page opens.
2	Select Activity Report from the report list.	The report loads with filters and data table.

Applying Filters

Filter	Type	Description
Date range	Date picker	Select the period to analyze activity data.

Step	Action	Expected Result
1	Set the desired date range.	The date range is selected.
2	Click Apply Filter.	The table updates to show activity data for the selected period.

Reading the Report Table

Column	Description
Employee	The employee’s name.
Activity	The name or type of the activity.
Project	The project the activity belongs to.
Date columns	One column per day in the selected date range, showing hours worked on the activity.
Total	Sum of all hours for this employee-activity-project row across the date range.

Access Permissions

Role	View Report	Export Report	See All Employees
Employee	Own data only	No	No
Manager	All	Yes	Yes
Admin	All	Yes	Yes
Owner	All	Yes	Yes

FAQ

Q1: Can I filter by a specific activity type?
The Activity Report currently supports date range filtering only. To focus on a specific activity, export the data and filter in a spreadsheet application.

Q2: What if an employee has multiple activities in one day?
Each activity appears as a separate row. The employee will have multiple rows, one for each activity-project combination.

Q3: Do the hours include break time?
Activity hours represent the time spent on the activity itself. Break time is tracked separately in the Employee Working Hours report.

Possible Issues and Solutions

Issue	Possible Cause	Solution
Report shows no data	No activities were completed in the selected date range.	Broaden the date range or verify that activities have been assigned and worked on.
Daily columns show 0 hours	Activities were assigned but not started or tracked.	Ensure employees are logging their activity hours through the Activity feature.
Too many columns make the table hard to read	A long date range creates many daily columns.	Use a shorter date range (e.g., one week) or export and analyze in a spreadsheet.
An activity is missing from the report	The activity may not have been assigned to any employee, or no hours were logged.	Check the Activity Calendar to verify the activity was assigned and worked on.
Total does not match expectations	Partial hours or rounding may affect the displayed total.	Export the data and verify the daily values for accuracy.