Departments and Projects

Organize your workforce into structured teams by creating departments and projects within your Shifton workspace.

What Is This?

The Departments and Projects module lets you divide your company into logical units — departments, teams, branches, or projects. Each project can have its own schedule, set of employees, and managers. This is essential for companies that operate multiple locations, run parallel teams, or need to track work across distinct business units.

The Projects page is always available in your left sidebar — this is core platform functionality that cannot be disabled.

Prerequisites

An active Shifton account.

Owner

or Admin role to create and manage projects.

Can It Be Disabled?

No. The Departments and Projects module is a core part of the platform and cannot be disabled. The Projects page is always present in the left sidebar. You can manage the number of additional projects in Modules → Departments and Projects.

Module Settings

This module does not have a dedicated settings section in the Module Settings tab. All configuration is done directly on the Projects page.

Step-by-Step Usage Guide

Creating a New Project

Navigate to the Projects page from the left sidebar.

Click the + Add Project button.

Fill in the project details:

Name

mdash; the display name for the department or project.

Description

(optional) — a brief note about the project’s purpose.

Managers

mdash; assign one or more managers who will oversee this project.

Click Save.

Assigning Employees to a Project

Open the project from the Projects page.

Go to the Employees tab within the project.

Click Add Employees and select the team members you want to assign.

Click Save.

Managing Multiple Projects

Each employee can belong to multiple projects simultaneously.
Managers assigned to a project can only manage schedules and shifts within their assigned projects.
Use projects to separate scheduling by location, department, or function.

Deleting a Project

Open the project from the Projects page.

Click the Settings or Delete option.

Confirm the deletion.

Note: Deleting a project does not delete the employees assigned to it. They will remain in the system and can be assigned to other projects.

Pricing Info

Component	Cost
First project	Free (included with the module)
Each additional project	$1/month per project

For example, a company with 5 projects would pay $0 (first free) + $4 (4 additional projects) = $4/month total.

Access Permissions

Role	View Projects	Create/Edit Projects	Delete Projects	Manage Employees in Project
Owner	Yes	Yes	Yes	Yes
Admin	Yes	Yes	Yes	Yes
Manager	Assigned only	No	No	Assigned only
Employee	Assigned only	No	No	No

FAQ

Q: Is there a limit to how many projects I can create?
A: There is no hard limit. You can create as many projects as your organization needs. Each additional project beyond the first costs $1/month.

Q: Can one employee belong to multiple projects?
A: Yes. Employees can be assigned to as many projects as needed, and their schedules will reflect all their assignments.

Q: What is the difference between a “department” and a “project” in Shifton?
A: In Shifton, both are represented as projects. Whether you call them departments, teams, branches, or projects is up to you. The functionality is the same.

Q: Can a manager see only their assigned project?
A: Yes. Managers can only view and manage schedules for the projects they are assigned to. They cannot access other projects unless explicitly added.

Possible Issues and Solutions

Issue	Cause	Solution
Projects page not visible in sidebar	Browser cache or display issue	Refresh the page or clear browser cache. If the issue persists, contact support.
Cannot add employees to a project	You do not have Admin/Owner role	Ask your Admin or Owner to add employees.
Employee appears in the wrong project schedule	Employee is assigned to multiple projects	Verify project assignments on the employee’s profile page.
Deleted project still appears in reports	Historical data is preserved for completed shifts	This is expected behavior. Past shift data remains in reports.
Billing shows charges for projects I deleted	Projects were active during part of the billing cycle	Charges are prorated. The cost reflects the days the project was active.