Editing and Deleting Shifts

Modify shift details such as times, breaks, and locations, reassign shifts to different employees, or remove shifts from the schedule entirely.

What Is This?

After shifts have been added to the schedule — whether automatically generated or manually created — you may need to make changes. Shifton allows you to edit any shift’s details, reassign it to a different employee, or delete it completely. These actions help you keep the schedule accurate and up to date as circumstances change.

Prerequisites

#	Prerequisite	Details
1	Access to the Schedule page	You must have a project with existing shifts
2	Admin, Owner, or Manager role	You need permissions to edit and delete shifts

Step-by-Step Instructions

Editing a Shift

On the Schedule page, click on the shift block you want to edit.

A detail panel or popup opens showing the shift information.

Click Edit (or the edit icon).

Modify any of the following fields:

Field	Description
Date	Change the date of the shift
From / To (time)	Adjust the start and end times
Break (minutes)	Change the break duration
Shift template	Switch to a different shift template
Location	Change the assigned work location
Marks	Add or remove shift marks
Note	Update or add a text note
Hide note	Toggle visibility of the note to employees

Click Save to apply the changes.

Reassigning a Shift to a Different Employee

Click on the shift you want to reassign.

In the edit panel, look for the Employee or Assign to field.

Select a different employee from the dropdown.

Click Save.

The shift will move from the original employee’s row to the new employee’s row on the grid.

Deleting a Shift

Click on the shift you want to remove.

In the detail panel, click Delete (or the trash icon).

Confirm the deletion in the pop-up dialog.

The shift is permanently removed from the schedule.

Warning: Deleting a shift cannot be undone. If the schedule has already been published, you may want to republish and notify employees about the change.

Access Permissions

Role	View Shift Details	Edit Shift	Reassign Shift	Delete Shift
Owner	Yes	Yes	Yes	Yes
Admin	Yes	Yes	Yes	Yes
Manager	Yes (assigned projects)	Yes (assigned projects)	Yes (assigned projects)	Yes (assigned projects)
Employee	Yes (own shifts only)	No	No	No

FAQ

Q: Can I undo a shift deletion?
A: No. Deleted shifts are permanently removed. If you accidentally delete a shift, you will need to create a new one manually.

Q: Will employees be notified when I edit their shift?
A: Not automatically. Changes take effect immediately in the system, but to notify employees you should click “Publish & notify employees” after making your edits.

Q: Can I edit multiple shifts at once?
A: For bulk changes, use the Bulk Shift Actions feature from the Actions dropdown in the top bar. See the Bulk Shift Actions article for details.

Q: What happens if I reassign a shift to an employee who already has a shift at that time?
A: The employee will have overlapping shifts. Shifton may display a warning, but it will allow the assignment. Review the schedule to resolve any conflicts.

Possible Issues and Solutions

Issue	Possible Cause	Solution
Cannot click on a shift to edit it	The shift belongs to a hidden schedule or project	Check the left panel and ensure the schedule is checked/visible
Edit option is not available	Insufficient permissions	Confirm you have Manager, Admin, or Owner access
Reassignment dropdown shows no employees	No other employees are assigned to the project	Assign additional employees to the project first
Deleted shift still appears on the grid	Browser cache is showing stale data	Refresh the page
Employee was not notified of the shift change	The schedule was not republished after editing	Click “Publish & notify employees” to send updated notifications