Bulk Shift Actions - Shifton Help

Perform mass operations on multiple shifts at once — move them to open, edit properties, or delete them — without touching each shift individually.

What Is This?

Bulk Shift Actions is a panel accessible from the Actions dropdown on the Schedule page. It lets you select a large group of shifts by period, day of week, employee, or shift template, and then apply one of three operations to all of them at once:

Move to Open

mdash; unassign all selected shifts (turn them into open shifts)

Edit

mdash; change a specific property on all selected shifts (marks, location, bonus, notes, salary)

Delete

mdash; permanently remove all selected shifts

Prerequisites

#	Prerequisite	Details
1	Access to the Schedule page	At least one project with a schedule
2	Admin, Owner, or Manager role	Employees cannot use Bulk Actions
3	Existing shifts on the schedule	There must be shifts to act upon

Opening Bulk Shift Actions

Navigate to the Schedule page for your project.

Click the Actions dropdown in the top bar.

Select Bulk Shift Actions.

The Bulk Shift Actions panel opens.

Selecting Which Shifts to Affect

The panel has two tabs for defining the scope:

Period Tab

Use this to select all shifts within a date range.

Field	Description
Date from / Date to	The date range to include
Days of week	Toggle individual days (Mon–Sun) to include only specific weekdays
Select shift templates	Filter by one or more shift templates (optional)
Select employees	Filter by specific employees (optional; leave empty = all)
Open shifts	Radio filter: No (exclude open shifts) / With (include open shifts) / Only (open shifts only)

Specific Days Tab

Use this to hand-pick individual calendar dates instead of a continuous range.

Applying an Action

After configuring the scope, click one of the three action buttons at the bottom:

Move to Open

Removes the employee assignment from all selected shifts. Shifts remain on the schedule as open (unassigned) — any qualified employee can pick them up.

Edit

Opens a dropdown to select what to edit on all selected shifts:

Sub-action	What It Does
Add a mark	Applies a shift mark/tag to all selected shifts
Remove a mark	Removes an existing mark from all selected shifts
Set location	Assigns a location to all selected shifts
Delete location	Removes the location from all selected shifts
Add bonus	Adds a monetary bonus to all selected shifts
Recalculate salary	Re-applies the current pay rate settings to all selected shifts (useful after changing rates)
Add/delete notes	Adds or removes a note on all selected shifts

After selecting a sub-action, fill in the required value (e.g., which mark, which location, bonus amount) and confirm.

Delete

Permanently removes all shifts matching the scope criteria. This action cannot be undone.

Access Permissions

Role	Can Use Bulk Shift Actions
Owner	Yes — all projects
Admin	Yes — all projects
Manager	Yes — assigned projects only
Employee	No

FAQ

Q: Can I undo a bulk action?
A: No. Bulk actions are applied immediately and cannot be reversed. Always review your scope carefully — especially the date range and employee filters — before clicking.

Q: What does “Recalculate salary” actually do?
A: It re-evaluates the pay rate for each selected shift based on the current Salary Settings (company rate, position rate, or location rate). Use this after you’ve changed pay rates so that existing shifts reflect the updated amounts.

Q: Can I use Bulk Actions to reassign shifts to a different employee?
A: Not directly. Use “Move to Open” to unassign shifts first, then assign them manually or let employees claim them.

Q: Will employees receive notifications after bulk changes?
A: No automatic notifications are sent. After completing a bulk action, go to the Schedule page and click Publish & notify employees to inform your team.

Q: Is there a limit to how many shifts I can modify at once?
A: No strict limit, but very large operations may take a moment to process. Do not refresh the page while the action is running.

Possible Issues and Solutions

Issue	Cause	Solution
Bulk Shift Actions not in the Actions dropdown	Insufficient role	Confirm you have Manager, Admin, or Owner access
More shifts affected than intended	Scope was too broad (date range too wide, no employee filter)	Use narrower date range or filter by specific employees/templates
Deleted shifts cannot be recovered	No undo for bulk delete	Recreate the shifts manually or use Duplicate Shifts to restore from another period
Recalculate salary shows no change	Pay rates in Salary Settings haven’t been updated yet	First update the rate (Company Settings → Salary or Positions → rate field), then run Recalculate salary
Changes not visible on grid after action	Browser cache	Refresh the page