Creating a Time-Off Request (Part of a Day)

Learn how to submit a partial-day time-off request for situations like leaving early, arriving late, or taking a few hours off during the workday.

What Is This?

The Part of a day tab in the Create Request form allows employees to request time off for a portion of a single workday rather than entire days. Instead of selecting a date range, you specify exact start and end date-times, making it ideal for medical appointments, personal errands, or any situation where you need a few hours away from work.

Prerequisites

#	Prerequisite	Details
1	Active Shifton account	You must be logged in to your Shifton workspace
2	Time-Off module enabled	Your company administrator must have activated the Time-Off module
3	Access to the Requests page	Click Requests in the left sidebar

Step-by-Step Instructions

Opening the Create Request Form

Step	Action	Expected Result
1	Click the + Request Time-Off button (blue)	A side panel opens on the right with the Create Request form
2	Click the Part of a day tab at the top of the form	The form switches to display datetime fields (From datetime, To datetime) instead of date-only fields

Filling Out the Form

Step	Action	Field Details
1	Select Type payment	Dropdown with options: Unpaid (default), Paid
2	Select Type time-off	Dropdown with options: Sick day (default), Vacation, Holiday
3	Select Additional type of time off (optional)	Dropdown listing custom time-off types configured in your module settings. Leave blank if not applicable
4	Set the From datetime	Datetime picker. Select a date and time (e.g., “17-03-2026 13:00”). Defaults to today at 00:00
5	Set the To datetime	Datetime picker. Select a date and time (e.g., “17-03-2026 17:00”). Defaults to today at 00:00
6	Select Employees	Dropdown pre-populated with your name. Managers and Admins may select additional employees
7	Choose What to do with shifts that overlap	Dropdown with options: Nothing (default), Delete shifts, Move to open shifts
8	Attach a file (optional)	Drag and drop a file into the attachment zone, or click to browse
9	Click Send request	The request is submitted and appears in the Requests list with a Pending status

Form Field Reference

Field	Required	Default Value	Options / Format
Type payment	Yes	Unpaid	Unpaid, Paid
Type time-off	Yes	Sick day	Sick day, Vacation, Holiday
Additional type of time off	No	—	Custom types from module settings
From (datetime)	Yes	Today at 00:00	Datetime picker (e.g., 17-03-2026 13:00)
To (datetime)	Yes	Today at 00:00	Datetime picker (e.g., 17-03-2026 17:00)
Employees	Yes	Current user	Employee dropdown
What to do with shifts that overlap	Yes	Nothing	Nothing, Delete shifts, Move to open shifts
File attachment	No	—	Drag-and-drop zone or file browser

Key Difference from “All Day” Requests

Aspect	All Day	Part of a Day
Time-off duration	Entire calendar days	Specific hours within a day
Date fields	From date, To date (date only)	From datetime, To datetime (date + time)
Typical use case	Vacation, multi-day sick leave	Doctor’s appointment, leaving early, arriving late
Minimum duration	One full day	As short as needed (e.g., one hour)

Canceling the Request

Step	Action	Expected Result
1	Click the Cancel button at the bottom of the form	The side panel closes without submitting. No request is created

Access Permissions

Role	Create Own Request	Create Request for Others	View the Create Form
Employee	Yes	No	Yes
Manager	Yes	Yes (team members)	Yes
Admin	Yes	Yes (any employee)	Yes

FAQ

Q1: When should I use “Part of a day” instead of “All day”?
Use “Part of a day” whenever you need time off for less than a full workday — for example, a morning medical appointment, leaving two hours early, or starting your shift late.

Q2: Can the From and To datetimes span across two different dates?
The feature is designed for partial-day absences within a single day. If you need time off across multiple days, consider using the “All day” tab instead, or submit separate partial-day requests for each day.

Q3: What time format does the datetime picker use?
The picker uses the format DD-MM-YYYY HH:MM (e.g., 17-03-2026 13:00). The time is displayed in 24-hour format based on your workspace settings.

Q4: How does a partial-day request affect my shift?
That depends on the option you choose under “What to do with shifts that overlap.” If you select Nothing, your shift stays as-is. If you choose Delete shifts or Move to open shifts, the system adjusts the affected shift once the request is approved.

Q5: Is partial-day time off deducted from my time-off balance?
Yes, the system calculates the number of hours requested and deducts them proportionally from your time-off balance, if your company tracks balances.

Possible Issues and Solutions

Issue	Possible Cause	Solution
The “Send request” button is grayed out	Required fields are incomplete	Ensure Type payment, Type time-off, From datetime, To datetime, and Employees are all filled in
“To” time is earlier than “From” time	The time range is invalid	Make sure the To datetime is later than the From datetime
Datetime picker defaults to 00:00	No time was manually entered	Click on the time portion of the datetime picker and set the correct hour and minutes
Request shows as full day instead of partial	The “All day” tab was used by mistake	Cancel the request and resubmit using the “Part of a day” tab
Cannot find the “Part of a day” tab	The tab may not be visible on small screens	Scroll horizontally within the form header or widen your browser window
Overlapping shift was not adjusted	The request is still in Pending status	Shift adjustments only take effect after a manager approves the request