Schedule Page Overview - Shifton Help

Get familiar with the Schedule page layout — the top bar controls, left panel, and calendar grid that make up the core scheduling interface in Shifton.

What Is This?

The Schedule page is where you view, manage, and interact with your team’s shifts on a day-by-day or week-by-week basis. It combines a powerful top toolbar, a left sidebar with filters and schedule lists, and a main calendar grid showing all shifts for your employees.

Prerequisites

#	Prerequisite	Details
1	Active Shifton account	You must have a registered company account
2	At least one project and schedule created	The Schedule page displays data from existing schedules
3	Employees assigned to the project	Employees appear as rows on the grid

Step-by-Step Instructions

Understanding the Top Bar

The top bar runs across the top of the Schedule page and contains the main controls:

Control	Description
Publish & notify	A coral/red button that publishes the schedule and sends notifications to employees
Actions dropdown	A menu with bulk operations: Duplicate Shifts, Bulk Shift Actions, and more
View settings	Configure how the schedule grid is displayed
Import/Export	Export the schedule to Excel or PDF, or import bonuses and deductions
Settings	Access schedule-specific settings and permissions
View mode toggle	Switch between Today, Day, 3 Days, Week, and Month views
Date navigation	Arrows and a date picker to move forward and backward through the calendar

Understanding the Left Panel

The left panel sits on the left side of the page and contains:

Section	Description
Filters	A collapsible section with multiple filter options for narrowing what is displayed on the grid
Projects	A list of projects with checkboxes to show or hide each project’s data
Schedules list	All schedules for the selected project, each with its assigned color, a checkbox to show/hide, a warning icon if expired, and an add button to create new schedules
Show/Hide toggles	Six overlay options that control what types of data appear on the grid

Understanding the Calendar Grid

The main area of the page is the calendar grid. It is organized as follows:

Row / Section	Description
Holidays row	The top row of the grid, showing marked holidays for each day
Summary row	Displays aggregated data such as total scheduled hours or employee counts per day
Open Shifts row	Shows unassigned shifts (grey background) that employees can claim
Employee rows	One row per employee, displaying their assigned shifts across the date columns

Each cell in the grid represents a specific day for a specific employee (or the open shifts / summary / holidays row). Shifts appear as colored blocks within the cells.

Access Permissions

Role	View Schedule Page	Use Top Bar Controls	Manage Filters	View All Employees
Owner	Yes	Yes	Yes	Yes
Admin	Yes	Yes	Yes	Yes
Manager	Yes (assigned projects)	Yes (limited)	Yes	Yes (assigned employees)
Employee	Yes (own shifts only)	No	Limited	No

FAQ

Q: How do I navigate to a specific week or date?
A: Use the date navigation arrows in the top bar to move forward or backward. You can also click the date picker to jump to a specific date.

Q: Can I see multiple projects on the same grid?
A: Yes. Use the Projects section in the left panel to check the boxes for all projects you want to display simultaneously.

Q: What does the coral/red “Publish & notify” button do?
A: It publishes the current schedule state and sends notifications to all affected employees, informing them of their assigned shifts. See the Publishing and Notifying article for details.

Q: Why are some schedules showing a warning icon?
A: The warning icon indicates that the schedule has expired (its end date has passed). You can extend it or create a new schedule for the upcoming period.

Possible Issues and Solutions

Issue	Possible Cause	Solution
Schedule page is blank with no employees	No employees assigned to the project or no schedules created	Assign employees to the project and create at least one schedule
Cannot see the top bar controls	Your role does not have sufficient permissions	Confirm you have Manager, Admin, or Owner access
Filters are not narrowing the view	Filters may be conflicting or not applied	Click Reset in the Filters section to clear all filters, then reapply
Open Shifts row is not visible	No open shifts exist in the current view	Open shifts appear only when unassigned shifts have been created
Grid loads slowly	Large number of employees or long date range	Switch to a shorter view mode (Day or 3 Days) to improve performance