Admin vs Employee View: What Is the Difference

In Shifton, the same interface looks different depending on the role. An Admin sees the full set of Settings and manages the entire company. An Employee sees only their own Schedule and can perform a limited set of actions.

What the Admin Sees

Side menu

mdash; all sections: Dashboard, Scheduling, Activities, Requests, Projects, Schedules list, Geolocation map, Employees, Reports.

Schedule page

mdash; full control: creating, editing, and deleting Shifts, the Publish & notify button, the Actions menu, import and export, Settings icon.

Employees

mdash; access to all Employee profiles, editing all tabs, managing roles.

Reports

mdash; all 11 report types.

Company Settings and Modules

mdash; configuring Schedules, salary, Modules.

What the Employee Sees

Available:
– Dashboard — list of unconfirmed Shifts (if confirmation is required).
– Scheduling — viewing their own Shifts (and colleagues’ Shifts, if allowed).
– Activities — only their own activities.
– Requests — creating and viewing their own requests.
– Attendance buttons (Start/End shift) and Activity.

Not available:
– Projects, Schedules list, Geolocation map, Employees, Reports sections.
– Publish & notify button, Actions menu, import/export.
– Editing other Employees’ Shifts.
– Company Settings, Modules, Company balance.

Comparison Table

Feature	Admin	Employee
Dashboard	Yes	Yes
Schedule page	Full control	View only
Sees all Shifts	Always	If allowed
Sees all Employees	Always	If allowed
Creates/edits Shifts	Any	Only own (if allowed)
Publish & notify	Yes	No
Actions / Bulk actions	Yes	No
Import / Export	Yes	No
Employees section	Yes	No
Reports (11 types)	Yes	No
Projects / Schedules list	Yes	No
Geolocation map	Yes	No
Company Settings / Modules	Yes	No
Attendance (Start/End shift)	Yes	Yes
Activities (own)	Yes	Yes
Requests (own)	Yes	Yes
Shift confirmation dialog	No	Yes (if enabled)

Self-Service Settings

An Admin can expand Employee capabilities through Edit Schedule → Main information.

Visibility

Allow employees to see all shifts

mdash; the Employee can see all colleagues’ Shifts.

Show all employees / Show employees with the same position

mdash; which Employees are visible to the Employee in the grid.

Request Actions

#	Toggle	What It Allows the Employee to Do
1	Allow shift swapping	Propose a Shift swap with a colleague
2	Allow employees to send shifts to the open shift list	Return their Shift to the open Shifts list
3	Allow employees to create their own shifts	Create a request for a new Shift
4	Allow employees to create breaks	Add a Break (requires the Breaks Module)
5	Allow employees to drop shifts	Drop a Shift
6	Allow employees to take shifts from the Open Shifts list	Pick up an open Shift
7	Allow employees to swap breaks between different shift templates	Swap Breaks between templates
8	Allow employees to split shifts	Split their Shift into parts

If a toggle is enabled with With manager confirmation — a request is created and the Manager makes the decision. Without confirmation — the action is performed immediately.

Shift Confirmation

If a Schedule has the Allow with confirmation type, after Shifts are published, the Employee sees a blocking dialog “Confirm changes.” They must click Confirm or Remind later.

FAQ

Q: An Employee cannot see colleagues’ Shifts.
A: In the Schedule settings (Edit Schedule → Main information), enable Allow employees to see all shifts.

Q: How do I set up Shift swapping?
A: Enable Allow shift swapping in the Schedule settings. If needed, activate With manager confirmation.

Q: Can Employees see their estimated salary?
A: Yes, if the Payroll Module is enabled and the checkbox Show the employee his estimated salary is turned on in Company Settings → Salary Settings.

Q: Why does the Employee see the interface in a different language?
A: The language is determined automatically based on the user’s locale.

Q: Can an Employee independently pick up an open Shift?
A: Yes, if the toggle Allow employees to take shifts from the Open Shifts list is enabled in the Schedule settings.

Q: An Employee sees a Start shift button — what is it?
A: A button for starting a Shift via the Attendance Module. It appears for all roles when the Module is active.

Q: Can a Manager use the Publish & notify button?
A: Yes. A Manager can see and use Publish & notify in the Schedules of their assigned projects.

Q: Is the mobile Employee interface different from the web version?
A: The functionality is identical. The mobile app is adapted for smartphones, but the available sections are the same.

Q: Can an Employee change the start time of their Shift?
A: No, unless the toggle Allow employees to create their own shifts is enabled — it allows creating a request for a new Shift.

Q: Does the Employee see the Reports tab?
A: No. The Reports section is available only to Managers and Administrators.

Q: What does the Employee see on the Dashboard?
A: A list of unconfirmed Shifts (if the Allow with confirmation type is enabled) and activity/Break widgets.

Q: Can an Employee see other Employees in the Schedule?
A: Yes, if the parameter Allow employees to see all shifts is enabled in Edit Schedule → Main information.

Q: Can an Employee edit their own profile?
A: Yes — name, contacts, notification settings. They cannot change their role or salary.

Q: Does a Manager see the Geolocation map section?
A: No. The Geolocation map is available only to global Administrators.

Q: Can an Employee create their own Break?
A: Yes, if the toggle Allow employees to create breaks is enabled in the Schedule settings and the Breaks Module is active.

Q: What does the Employee see when logging into the mobile app?
A: Their Shifts, availability, activities, and requests. The feature set is identical to the web version for the Employee role.

Q: How do I configure it so Employees only see colleagues with the same position?
A: Edit Schedule → Main information → enable Show employees with the same position instead of Show all employees.

Q: Can an Employee split their Shift into two parts?
A: Yes, if the toggle Allow employees to split shifts is enabled in the Schedule settings. A split request is created.

Q: An Employee sees a “Confirm” button — what is it?
A: If the Schedule uses the Allow with confirmation type, the Employee must confirm their Shifts after the Schedule is published.