Shift Statuses - Shifton Help

When the Attendance module is enabled, employees must start and end their shifts using the button in the mobile app and/or web version (this option is set in the Attendance module settings).

Every shift whose scheduled time has already started or ended will show a colored status indicator — a vertical stripe on the left edge of the shift block.

Status Indicators

Grey stripe — Absent

The employee did not press Start shift and therefore did not press End shift.

Clicking on the shift opens the shift details where you can see the status and change it manually:
– Field Late / Absent → value: Absent

Orange stripe — Late (manually set)

Requires the “Record late arrival time” option enabled in the Attendance module settings.

An orange stripe means the employee was marked as late, and this was set manually by a manager. Clicking the shift lets you adjust or remove the lateness (change the number of hours/minutes).

Yellow stripe — Shift in progress

The employee pressed Start shift and the shift is currently ongoing (not yet ended).

Green stripe — Shift completed

The employee pressed both Start shift and End shift — the shift is fully completed.

Purple stripe — Early leave

Requires the “Record early employee departures” option enabled in the Attendance module settings.

A purple stripe means the employee ended their shift before the scheduled end time. The system records how much time early the employee left.

Clicking on the shift opens the shift details where you can see:
– The Early leave button highlighted in the Editing tab
– The field Left early for showing hours and minutes (e.g., 03:45)

Combined Status Indicators

Shifts can show two stripes at once, indicating a combination of statuses:

Yellow + Orange — In progress, but late

Condition: Late tracking is enabled, the shift time has started, but the employee has not yet pressed Start shift.

The system is recording the lateness in real time while waiting for the employee to start.

Green + Orange — Completed, but arrived late

Condition: The employee pressed Start shift, but did so later than the scheduled start time.

The shift was started and completed, but with a recorded lateness.

Green + Purple — Completed, but left early

Condition: The employee pressed Start shift on time but pressed End shift before the scheduled end time.

The shift was started and completed, but the employee left before the shift was supposed to end.

Green + Orange + Purple — Completed, arrived late, and left early

Condition: The employee started late and ended early. All three indicators are recorded.

Summary Table

Stripe Color	Meaning
Grey	Absent — employee did not start the shift
Orange	Late — manually set or auto-recorded
Yellow	Shift in progress (Start pressed, not yet ended)
Green	Shift completed (Start and End both pressed)
Purple	Early leave — employee ended the shift before scheduled end time
Yellow + Orange	Shift time started, employee hasn’t pressed Start yet (late tracking on)
Green + Orange	Employee started and completed the shift, but arrived late
Green + Purple	Employee completed the shift, but left before scheduled end time
Green + Orange + Purple	Employee arrived late and also left early

Changing a Status Manually

Click on the shift block to open the shift editing panel.

In the Editing tab, find the three attendance buttons: Absent, Late, Early leave.

Click the relevant button to set the status:

Absent

mdash; marks the employee as absent for this shift.

Late

mdash; records a late arrival. The field Was late for lets you set hours and minutes.

Early leave

mdash; records an early departure. The field Left early for lets you set hours and minutes.

Click Save.

Named Status States

In addition to stripe color indicators, shifts have the following named states:

Status Name	Meaning
Planned	Shift is upcoming and the employee has not yet checked in. Default for newly created shifts.
Active	Employee has tapped Start Shift — shift is currently in progress.
Completed	Employee has tapped both Start Shift and End Shift — shift is done and hours are logged.
Missed	Shift date has passed and the employee never started it. Only visible when Attendance module is active.
Open	An unassigned shift in the Open Shifts area that any eligible employee can take.

Prerequisites

Attendance module

ust be enabled.

For orange stripe (late tracking): the “Record late arrival time” option must be enabled in the Attendance module settings.

Employees must use the Start/End shift button (web or mobile app) for statuses to appear automatically.

FAQ

Q: Are shift statuses visible without the Attendance module?
A: No. Colored status indicators appear only when the Attendance module is enabled.

Q: A shift shows “Missed” status — what should I do?
A: The employee did not press Start Shift. The manager can manually change the status: click on the shift → Shift Actions tab → set Late/Absent.

Q: How do I mark an employee as absent?
A: Click on the shift → Shift Actions tab → Late / Absent field → select Absent → Save.

Q: What does a yellow + orange stripe mean?
A: The shift time has already started, but the employee has not yet pressed Start Shift and lateness is being recorded by the Attendance module settings.

Q: Can late arrivals be automatically marked without manual intervention?
A: Yes. In the Attendance module settings, enable Record late arrival time — the system will automatically record lateness.

Q: What does a shift in “Planned” status look like in the schedule grid?
A: A regular colored block without a vertical status stripe — as before the shift starts. The stripe appears only when the shift time has begun.

Q: What happens if an employee does not press End Shift?
A: The shift remains in Active status (yellow stripe). The manager receives a notification (if the setting is enabled), or the system automatically closes the shift.

Q: Green + orange stripe — is the shift completed or not?
A: It is completed. Green means Start and End were both pressed. Orange means the start was later than the scheduled time.

Q: Can employees see the statuses of other employees’ shifts?
A: No. Employees can only see the statuses of their own shifts.

Q: The status is “Completed”, but the report time differs from the scheduled time.
A: When the Change event time option in Attendance is enabled, the actual start and end times are recorded. The difference between scheduled and actual is reflected in the report.

Q: How do I find the exact clock-in and clock-out time of an employee?
A: Click on the shift → View shift logs — the event history shows the exact time of each action (Start, End, breaks).

Q: What is the “Early Leave” field in Shift Actions?
A: It records an early departure — the employee finished the shift earlier than scheduled. Enable Record early employee departures in the Attendance settings for automatic recording.

Q: How do I filter the schedule by shift status?
A: Left panel → Filters → Select shift status → choose the desired status (Planned, Active, Completed, Missed).

Q: Does the “Missed” status affect the employee’s salary?
A: Yes. A missed shift is not counted as worked time in the Payroll report.

Q: Are shift statuses displayed in the mobile app?
A: Yes. The employee sees colored status indicators for their shifts in the mobile app.