Company Files - Shifton Help

What Is This?

The All Company Files page is a centralized file storage area for your organization. Upload documents, images, spreadsheets, and other files that need to be shared across your company. Managers and administrators can upload files, and employees can access them based on their permissions. This is useful for distributing policy documents, training materials, templates, and other resources.

Prerequisites

Requirement	Details
Module	Company Files module must be activated ($1/month)
Role	Owner, Administrator, or Manager (for uploading and managing)
Files	Supported types include TXT, JPG, PDF, PNG, XLSX, and others

Step-by-Step Instructions

Accessing Company Files

Click your company name (top-right corner) → All Files.

The company files table loads, showing all uploaded files.

Understanding the File Table

Column	Description
Checkbox	Select files for batch operations
File name	The name of the uploaded file (clickable to preview/download)
Uploaded by	The user who uploaded the file
Date created	When the file was uploaded
Type	File format (TXT, JPG, PDF, PNG, XLSX, etc.)
Size	File size in kilobytes (KB)
Actions	View, download, or delete the file

Uploading Files

The All Files page is view-only — you cannot upload files here. To upload files:

Go to My Files (company name → My Files → Upload)

Or go to an employee’s profile → Files tab (for personal employee documents)

Searching for Files

Use the Search bar at the top of the file table.

Type part of the file name to filter the list.

Results update as you type.

Deleting Files

Single file:
1. Find the file in the table.
2. Click the Delete action in the Actions column for that file.
3. Confirm the deletion.

Batch delete:
1. Select multiple files using the checkboxes in the first column.
2. Click the “Remove selected” button (red) at the top of the table.
3. Confirm the batch deletion.

Navigating Large File Lists

The file table supports pagination for large numbers of files.
Use the page controls at the bottom of the table to navigate between pages.

Access Permissions

The All Files page is view-only for all users. Files are visible to everyone.

Action	Where
View/download files	All Files page (company name → All Files)
Upload files	My Files page (company name → My Files)
Upload files to employee	Employee profile → Files tab
Delete files	My Files page (own files only)

FAQ

Q: How much does the Company Files module cost?
A: The Company Files module is available for $1 per month. You can activate it from the Modules section in your company settings.

Q: Is there a file size limit?
A: File size limits depend on your plan. Check your account settings or contact Shifton support for specific limits.

Q: What file types can I upload?
A: The system supports common file formats including TXT, JPG, PNG, PDF, XLSX, and more. If a file type is not accepted, try converting it to a supported format.

Q: Can employees upload files?
A: Files can only be uploaded on the My Files page or in an employee’s profile → Files tab. The All Files page is view-only.

Q: Are deleted files recoverable?
A: No, deleted files are permanently removed. Make sure you have backups before deleting important documents.

Possible Issues and Solutions

Issue	Possible Cause	Solution
Files page not available	Company Files module is not activated	Activate the module from Company Settings > Modules ($1/month)
Upload not available on All Files	All Files is view-only	Upload files on My Files page or employee profile → Files tab
Cannot find a file	File name does not match search query	Clear the search bar or try a different search term
“Remove selected” button not working	No files selected	Select at least one file using the checkboxes
Employee cannot see files	Company Files module not activated	Activate the module — all files are visible to all users
Pagination not showing	Fewer files than one page	Pagination only appears when there are more files than fit on one page